How to use the Economic Farm Surplus (EFS) Report

Why use the EFS Report?

The EFS report provides a clear view of your farm’s economic performance, helping you compare your results against industry benchmarks and track year-on-year changes. It also helps identify areas where efficiencies can be made, giving you valuable insights to improve profitability.

Report Metrics

The EFS report uses KPIs grouped into categories that display revenue and expenses while calculating metrics:

• Per hectare.

• Per stock unit or chosen Australian livestock unit.

• Per stock unit class (e.g., sheep revenue divided by sheep stock units).

• As a percentage of per kg milksolid.

Report Versions

There are two versions of the EFS report available:

1. Milk Production EFS report: Suitable for dairy farmers, focusing on metrics like per hectare, per kg of milk solids, or per milking animal.

2. Meat & Fibre Production EFS report: Suitable for meat and fibre farmers, focusing on metrics like per hectare, per stock unit, per stock unit class, and per kg carcass weight.

Viewing Options

You can choose between Draft, Plan, or Actuals data, or combine these views as needed. You can also filter the report by tags to separate different business areas and compare efficiencies.

Report Breakdown

The report consists of nine sections:

1. Key Production Metrics: Displayed at the top of the report.

2. Farm Revenue: Organised by KPI reporting groups.

3. Farm Expenses: Categorised by KPI reporting groups.

4. Farm Surplus or Deficit: Farm revenue minus expenses.

5. Adjustments: Modify the report to suit your context (see below).

6. Economic Farm Surplus (EFS): EBITR, showing your operational efficiency.

7. Operating Surplus: Costs associated with ownership or leasing.

8. Non-Operating Expenses: Expenses not related to core farm operations, like personal drawings or loan repayments.

9. Overall Total: Economic farm surplus minus operating and non-operating surplus.

Adjustments and Overrides

You can make adjustments to customise the report, including:

• Livestock Value Adjustments: Automatically calculated when stock values are recorded, but can be manually overridden.

• Physical Adjustments: Adjust peak milking animals and breeding percentages to reflect actual scenarios.

• Effective Hectare Adjustments: Amend your effective hectare values as needed.

• Other Adjustments: Include depreciation (which can be autoimatically calculated from the Asset register or manually entered),  fertiliser, management wages, product on hand, and repairs & maintenance for benchmarking.  These adjustments flow through to the Profit and Loss report. 

How to Create the Report

1. Go to Reports > Economic Farm Surplus (EFS).

2. Select the Data Source (e.g., Actuals, Plan, or a combination).

3. Choose Display Mode (Milk Production or Meat and Fibre Production).

4. Click Apply.

Tips and Notes

• TIP: Use the Filter icon to separate data by business area.

• NOTE:

  • You can customise the view to hide sensitive financial information when sharing.

  • This report is always in accrual view so looks at the invoice/event date and not payment date.

EFS Comparison Report

The EFS Comparison Report lets you compare up to five years of your farm’s performance in one simple report. It can draw on data from plans, actuals, or a combination of actuals and plans. It helps you see how your farm is tracking over time, understand what’s driving profitability, and spot opportunities to improve. By lining up your results year by year, it gives you practical insights to support better decisions on-farm and in your business planning.