How to view and use the Accountants Annual Report

Why use the Accountants Annual Report

The Accountants Annual Report provides a comprehensive summary of financial activity for a standard 12-month financial year or a custom date range. You can view the report using either Accrual View (invoice or event date) or Payment Date (cash payment date). This flexibility accommodates financial years that have been shortened or lengthened due to a change in balance date.

Steps to view the Accountants Annual Report

1. Click Reports.

2. Select Accountants Annual.

Report sections

The report is divided into seven sections:

1. Balancing

   • Summarises the opening and closing bank balances and indicates whether the report is balanced.

   • If no bank balance has been received, the section will display Not Received to prompt you to enter the correct balances.

   • Inactive bank accounts are not displayed.

2. Summary

   • Totals each category and extended code for the year.

3. Bank statement summary

   • Displays the opening and closing bank balances for each month of the financial year.

   • Highlights any discrepancies.

4. Analysis by code

   • Provides a breakdown of each bank transaction for the financial year by category and extended code.

   • Identifies any uncoded transactions requiring attention and includes journal entries.

5. Workpapers for balance sheet

   • This section is only available in the Financial (accrual) View and is split into three parts: a. Opening Accounts Receivable & Accounts Payable b. Closing Accounts Receivable & Accounts Payable c. Journal Entries

   • Accountants can identify all unpaid invoices in the Coding AR/AP.

6. Livestock reconciliation

   • Shows an annual view of livestock movement for each financial year based on stock owned.

   • For Australian accountants: this report shows the preferred Livestock System you or the subscription owner selected.

7. Notes

   • Explains how the report displays information based on the selected parameters.

Printing or downloading the report

To print or download a PDF copy:

1. Click the Print icon.

2. Choose Print or Download PDF.

To print the entire report:

1. Select Display All Sections at the top of the dropdown menu.

2. Click the Print icon and choose Print.

The printed report includes page numbers and the creation date.

Accountants codes

Accountant Codes can be mapped in the Settings > Codes > Farm codes section. Farm codes are mapped against each extended code, while General Ledger export codes are mapped in the General Ledger Account Codes section.

Mapped codes appear in green, while unmapped codes are highlighted in red for easy tracking.